The Florida PALM Solution

Technology

Florida PALM will operate on Oracle® PeopleSoft 9.2, will leverage a Service Oriented Architecture (SOA), will be hosted by Oracle Cloud Infrastructure, and will be connected via MyFloridaNet-2. Florida PALM will be web-based with adaptable user interface.

The Project maintains a catalog of approximately 100 available connections for the CMS and Central Wave. This catalog is shared with agencies so agencies can maintain a connection inventory of their business systems. 

Reporting

Oversight, enterprise partners, and agency end users will have access to reports, data, and reporting tools in Florida PALM. End users will access reports and data through standard reports, inquiries, data extracts, or dashboards. Agencies may choose to use existing reports or create agency-specific reports using self-service functionality.

A Reports Catalog lists the reports identified for the CMS, Central, and Departmental Waves. This catalog will continue to be validated through agency collaboration.

The Reporting Approach and reporting demonstrations can be used to learn more about Florida PALM reporting.

Quarterly Reporting Updates are provided by the Project, pursuant to proviso, to report the status of design, development, and implementation of reports in Florida PALM.

Functional Transition

The following accounting and cash management functions will transition to Florida PALM:

  1. CMS – cash management functions
  2. Central – State budgeting functions
  3. Departmental/Reporting – State agencies’ accounting records and budget management functions
  4. Payroll – payroll functions
  5. Enhanced Functionality – additional functionality (e.g., Projects and Grants) will be implemented for all State agencies

In 2021, all organizations will transition to Florida PALM for Treasury Cash Management Systems (CMS) functionality.

In 2022, all organizations will transition to Florida PALM for Central FLAIR functionality.

In 2024, all organizations will transition to Florida PALM for Payroll (planned for January) and Departmental FLAIR functionality (planned for July).

In 2026, the Project plans to implement additional functionality for all organizations.

View the Project Timeline for details on the implementation schedule.

Statewide Chart of Accounts Design

The Florida PALM Chart of Accounts (COA) establishes a statewide structure for tracking and recording financial transactions, combining the two COA structures (Central and Departmental) used in FLAIR into one. The Florida PALM COA is comprised of individual ChartFields, like the use of data elements in FLAIR. The COA Design evolved and was refined through iterative and collaborative work with Department of Financial Services (DFS) Divisions and Offices, agencies, and enterprise partners. The COA Design establishes the statewide COA structure for all Waves and Phases.

COA Design Structure Overview – This document provides agencies with a summary of how FLAIR data elements will be accounted for in Florida PALM.

COA Configuration Workbook – The purpose of the COA Workbook is to document the Florida PALM Chart of Account values for the CMS Wave.

The Crosswalk Value Report lists all statewide FLAIR values and the corresponding Florida PALM values configured for the CMS Wave. This report can be used to display COA translation mapping values from FLAIR to Florida PALM.

Business Process Groupings

The Florida PALM Team categorized the financial management processes used today in nine business process groupings. The following groupings will be used to organize and communicate the design of the Florida PALM solution for the State.

Business Process Groupings

  • Account Management and Financial Reporting – establishes the statewide accounting framework through the general ledger and maintains accounting and reporting needs.
  • Budget Management – manages the tracking and reporting of appropriations, allotments, revenue estimates, and budget exceptions.
  • Disbursements Management – manages supplier information, supports disbursement obligations of the State, and performs month and year-end closing activities.
  • Asset and Account Management – manages agency property, establishes the security controls, and performs month and year-end closing activities.
  • Revenue Accounting – manages customer information and supports the billing process for State revenues.
  • Accounts Receivable – manages accounting, reporting, and the collection of outstanding State revenues; supports the intake and accounting receipts; and ensures the closure of outstanding debt.
  • Treasury Management – manages banking relationships, investments, and interest apportionment; supports bank and general ledger reconciliation; and supports cash transfers between bank accounts.
  • Cash Management – manages cash balances to support disbursements and alignment with State and federal requirements, supports the forecast and management of agency cash balances, and supports revolving funds.
  • Payroll Management – manages state employee and retiree payments. Details will be defined at a later date.

Business Requirements

Business Requirements detail the Florida PALM Solution functional and technical capabilities. They are not design specifications. The Requirements Traceability Matrix lists the planned implementation of requirements through Phase 2.

CMS Wave Business Process Models

The CMS Wave business process models document the details of the cash management processes for the CMS Wave implementation in July 2021. Select a link below to view the flows and narratives within a business process.

Models for CMS Wave

CMS Wave Summary provides the approach used to develop the business process models, an overview of the models, and a mapping of legacy activities and processes to the CMS Wave activities and processes. The summary serves as a tool for building end-user understanding for adoption of Florida PALM at the CMS Wave.


Central Wave Business Process Models

The revised Central Wave business process models document the details of the business processes for the Central Wave implementation in July 2022. Select a link below to view the flows and narratives within a business process.

Models for Central Wave

Central Wave Summary provides the approach used to develop the business process models, an overview of the models, and a mapping of legacy processes and transactions to the Central Wave processes and transactions. The summary serves as a tool for building end-user understanding for adoption of Florida PALM at Central Wave.