Compliance Corner - March 2025
Title Agencies: Title Data Filing for Calendar Year 2025
The Florida Office of Insurance Regulation (Office) is conducting its annual Title Agencies Data Filing pursuant to sections 624.307 and 627.782, F.S. and Rule 69O-186.013, F.A.C. Title Insurance Agencies licensed at any time during Calendar Year 2024 are required filers. There are no exceptions - even if your agency closed during 2024. Your submission is due to the Office no later than 11:59 PM ET on Saturday, May 31, 2025.
The Office's reporting system is called the Insurance Regulation Filing System. Here is the link: https://irfs.fldfs.com/
A How To guide is also available at:
Further instructions are available on OIR's website at:
If you have questions regarding this filing process, please email the Office at TitleAgencyReporting@floir.com or contact the Market Data Collections Unit at (850) 413-3147. If phone lines are busy you are encouraged to send your questions by email. Your email may request that a representative from Market Data Collections call you (remember to provide your number). Calls will be returned in the order your email messages are received.
Title Agencies: 2025 Administrative Surcharge
All title insurance agencies licensed in Florida are required to remit an administrative surcharge of $200 to the Florida Department of Financial Services by January 30th each year. (s. 624.501(26)(e)2, F.S.)
Failure to pay the surcharge on or before the deadline may result in administrative action which could include a fine in addition to the original surcharge and/or suspension or revocation of the agency's license. Payment of the surcharge must be made securely online via the title agency's MyProfile account. If your agency has not paid the surcharge, it may still be able to do so for a limited time.
More information can be found at the Title Administrative Surcharge page at this link.
REMINDER: Bail Bond Agencies Require a Bail Bond Agency License as of January 1, 2024
The Department has noticed an increase in unlicensed bail bond agencies. As of January 1, 2024, bail bond agencies are required to obtain an agency license prior to transacting bail bond business in Florida. Florida Statutes s. 648.30 requires an entity operating or performing the duties or powers prescribed for bail bond agents must be licensed as a bail bond agency effective January 1, 2024. Information about the agency license type, license 24-05, is available at this link.
Bail bond agencies can apply for a license after creating a MyProfile account. Instructions for establishing a MyProfile account are found at this link.
Any person who owns, controls, manages, or otherwise has a pecuniary interest in a bail bond agency must be licensed under s. 648.27, F.S. and appointed through the department and actively engaged as a bail bond (2-34) agent for at least the preceding 24 months.
A bail bond agent may not sell a bail bond issued by an insurer for which the bail bond agent does not hold a current appointment.
Failure to license a bail bond agency can lead to enforcement action against individuals operating or representing an unlicensed bail bond agency.
If you have questions about applying for a bail bond agency license, please contact AgentLicensing@myfloridacfo.com for assistance.
MyProfile Accounts — Special Requirements For Creating Or Changing Usernames And Passwords
The Bureau of Licensing has enhanced the requirements for creating or changing usernames and passwords. This action has been taken to protect our licensees' accounts from fraudulent access.
The new requirements are:
- The username must be 8-14 characters long.
- The password must be 8-14 characters long and must contain the following:
at least one upper case letter
at least one lower case letter
at least one number
can have any one of the following characters: ! @ $ ?
May not be user’s first or last name (in any combination)
May not be the following words or phrases: Password or P@ssw0rd (in any case combination)
Passwords will expire after 90 days and must be changed. Each time an address, username, or password is changed, an email notification will be sent to the email address on file with the subject: DFS DICE MyProfile Data Change (example below)
Dear Account Holder,
The purpose of this email is to notify you that there have been changes to your DFS DICE MyProfile account.
The following information has been changed on 08/04/2023 at 13:58:23.
- Login Information.
This email is coming from an unmonitored account. Please do not reply. If you did not authorize the changes listed above or have questions regarding the changes, please contact the DFS Insurance Agent and Agency Services helpdesk at AgentLicensing@myfloridacfo.com.
If you have not made a change, please access your account to determine whether unauthorized changes have been made. If unauthorized access is made and you no longer have access to your MyProfile account, report the activity to AgentLicensing@myfloridacfo.com. Florida Statutes s. 626.551 requires all licensees to update any demographic changes through their MyProfile account.
Verify Before You Sell! Stay Informed - Stay Legal
Don't do it. Do not allow yourself to be recruited by a marketer touting cheaper health insurance or a guaranteed "can't lose" investment for your clients.
Many times, the sales materials will be impressive, and fabricated letters from regulators or others will give the appearance of legitimacy. Some of the warning signs of an unauthorized or bogus health plan will be the use of trade associations, unions, or affinity groups that a consumer must join to be eligible for coverage. Another warning sign is the use of the phrase "Multiple Employer Welfare Arrangement" (MEWA). While MEWAs can be legitimate, they must be licensed by the state, and not many are. The marketers may claim their plan is a federal plan or an Employee Retirement Income Security Act (ERISA) plan and exempt from state regulation, which is a definite red flag.
There is always someone who has a guaranteed, get-rich-quick investment seeking out insurance professionals with an established market of clients to whom they can sell these products. These bogus investments can range from communications equipment companies to real estate and land development opportunities, which almost always turn out to be unregistered securities. These investments have been so well packaged and pitched that some agents also purchased them, as did their family members.
Too often unsuspecting agents have allowed themselves and their clients to become victims by purchasing a less expensive health plan that never paid any claims, or an investment promising high returns that turned out to be a sham. The last time there was a peak in this type of activity, numerous consumers were financially devastated as they were left holding unpaid medical bills or worthless investments. As a result, agents lost their insurance licenses and were also subjected to criminal penalties and civil lawsuits.
As an insurance professional you are responsible for conducting the necessary due diligence to avoid putting your clients at risk. The excuses, "I thought it was legitimate" and "I was fooled and am also a victim," are not acceptable defenses. When verifying an insurance company’s license or determining if an investment is registered, make sure that you have the correct and complete name as some scams will use names similar to licensed companies and registered investments to create confusion. Don't do it; do not allow yourself to become another victim. Verify before you sell!
The Division of Insurance Agent & Agency Services recommends the following procedures agents may use when researching whether an insurance company is properly licensed to transact insurance in Florida. By offering these guidelines, we hope to provide a valuable service to all agents and another useful tool for protecting the public.
Agents will find that, in most cases, the simple procedures outlined below will easily identify those insurance companies presently authorized to conduct insurance business in Florida. An agent may use a print-screen function to capture a printout of the company as listed on the web site and keep in their file to show they found the authorized insurance company.
Make sure you have the complete and correct name of the insurance company. Many insurance company names are very similar. Go to https://companysearch.myfloridacfo.gov.
Enter the insurance company's name and click on the "Search" button.
Confirm that the insurance company as identified in step 1 is listed and authorized to conduct the line of business contemplated. Depending on the line of business, the following Authorization Types confer authority:
- Certificate of Authority
- Letter of Approval
- Letter of Eligibility
- Letter of Registration
- License
- Provisional Certificate of Authority
- Residual Market
Insurance companies shown with an Authorization Status as “Active” and Authorization Type as “Permit” have only begun the authorization process and are NOT authorized to conduct insurance business.
If the insurance company is not listed on the web site or the insurance company is shown with an Authorization Type not listed above, the agent should not place insurance business with that company. Also, just because an insurance company is authorized today does not mean it will necessarily remain authorized in the future. Always check.
This web site lists authorized insurers involved in insurance business in Florida. If they are not listed on the web site, agents should assume they are not authorized.
IMPORTANT: Agents who, directly or indirectly, aid or represent an unauthorized insurance company can be held accountable for unpaid claims, lose their agent licenses or face other disciplinary sanctions. Please see section 626.901, Florida Statutes, to read the laws. To alert us of possible unauthorized insurance or unregistered securities being sold please notify us at AskDFS@MyFloridaCFO.com.
The Office of Financial Regulation (OFR) oversees securities regulation. To check licensing/registration status you can call the OFR at (850) 487-9687 or use their online search tool.
View the list of unauthorized entities that have had action taken against them in the state of Florida.
Always go to https://companysearch.myfloridacfo.gov to search for insurance companies authorized to do business in Florida.