State Government Information
A bill that has passed both houses of the Legislature.
Personnel positions included in an approved budget.
Indicates in FACTS whether or not a business case study was done for this contract. Acceptable values of Yes or No are selected through the use of radio buttons. Business case studies are required by section 287.0571, F.S., for any contract that will outsource the agency’s services.
A - Amendment - Amendments change the existing terms or conditions of the contract.
E - Extension - A contract extension is the continuation of an existing contract for a period of time under the same terms and conditions. Unless authorized by statute, a contract extension must be signed prior to the expiration date of the existing contract. Section 287.057(12), Florida Statutes, authorizes contract extensions once for up to six months. Contracts procured under other Statutes such as Chapters 255 or 337, Florida Statutes, may have different requirements.
R - Renewal - Renewals are identified by extensions of the contract dates with additional compensation for additional goods or services. The agency is asking the contractor to provide more of the goods or services that were requested in the original contract under the same terms and conditions. Renewals must be executed prior to the expiration date of the agreement, and must have all the same terms and conditions of the original agreement. Renewals are contingent on satisfactory performance evaluation and may be renewed for a period that may not exceed three years or the term of the original contract, whichever is longer, pursuant to section 287.058(1) (g), Florida Statutes. If the goods or services are purchased as a result of a competitive solicitation, the renewal price must be specified in the bid, proposal or reply.
GA - Grant Award Agreements - The receipt of grant dollars by a reporting entity that are either federal or state financial assistance or grant funding by another non-governmental entity. GAs will not be required for inclusion in the FACTS system during the initial implementation of the system.
RA - Revenue Agreements - Contracts where revenue is received for goods and services provided on behalf of governmental entities. An example of this would be contracted concessions or food services, where the contractor manages the delivery of services and charges user fees for them, and then submits commissions back to the agency.
GD - Grant Disbursement Contracts - Contracts for the expenditure of funds associated with a Catalog of Federal Domestic Assistance (CFDA) number, associated with a Catalog of State Financial Assistance (CSFA) number, or associated with a grant from a non-governmental entity to a recipient or sub-recipient by the reporting entity. These contracts are identified using the vendor checklist to classify them as either vendors or sub recipients. Contractors who are identified as vendors, should be classified as Contract Type = SC – Standard Two-Part agreements by statute, and are required to be reported in FACTS. Contractors determined to be sub recipients will not be required for inclusion in the FACTS system during the initial implementation of the system. They are scheduled for inclusion during phase five, which is scheduled for an April 30, 2013 implementation date, but may be included earlier if the user agencies opt to do so.
MA - Master Agreements - Agreements where the pricing is agreed upon at the point of execution. However, services are not authorized to begin until a separate contractual document is issued (i.e., task or work orders). Examples of this would be surveyor contracts issued by the Department of Environmental Protection or engineering and surveying contracts issued by the Department of Transportation.
MP - Multi-Agency Participation Agreements - These are agreements where the pricing is agreed upon at the point of execution. However, multiple agencies are allowed to receive the services being provided by the Vendor. No separate written agreement is needed for the participating agencies to use the multi-agency contract. They would need a separate procurement document. An example of this is a State Term Contract that was procured by DMS or the court reporter contract that is procured by the Attorney General’s Office.
SC - Standard Two-Part Agreements by Statute - These are agreements where two parties agree on standard terms and conditions pursuant to applicable laws.
PO - Purchase Order - This is an agency document used to formalize the purchase of services or commodities at a specific rate and/or terms. Purchase orders will not be included in the system as part of the initial implementation. They will be retrieved from My Florida Market Place and added to the system at a future date that will be negotiated by DFS and DMS.
MO - Memorandum of Agreement/Understanding or Interagency Agreement - This is a two or more party agreement where the terms may not be specified in law. These agreements are typically between governmental entities. Both agencies should record the agreement in FACTS.
TP - Three or More Party Agreement - This is an agreement where more than two parties agree on standard terms and services pursuant to applicable laws.
No Ceiling/Rate Agreement - This is an agreement for which the total contract obligation cannot be determined until all the commodities or services are delivered such as utility agreements and task directed rate agreements.
The written form issued by a vendor to an agency that a credit has been posted to the agency’s account, a credit memo.
The total dollar amount of disbursements recorded 07/01 to date requested.
Aid to Local Governments and Non-profit organizations - Operations
Payment of Pensions, Benefits and Claims
Pass Through of State and Federal Funds to Local Governments
Medicaid and Temporary Relief to Needy Familes
Transfer to Other Entities
State Capital Outlay – Department of Management Services managed
State Capital Outlay – Agency managed
State Capital Outlay – Department of Transportation Work Program
State Capital Outlay – Public Education Capital Outlay
Aid to Local Government and Non-profit Organizations – Capital Outlay
The appropriation category used to fund the usual, ordinary, and incidental expenditures, including such items as commodities, supplies of a consumable nature, current obligations, and fixed charges, and excluding expenditures classified as operating capital outlay.
Identification of the appropriation as being funded from General Revenue or from a Trust Fund.
An agency assigned code that corresponds to the ending fiscal year of the grant.
The bill provided by a vendor to an agency for items/services purchased.
Debt of an agency that falls due more than one year ahead, or are paid out of non-current assets.
Fixed Price - Lump Sum - A contract where the amount of payment does not depend on the amount of resources or time expended. Including, a single amount paid at the completion of the contract, paid on a percent completion basis, \ at completion of all services or at completion of task and at completion of defined tasks or mileposts.
Fixed Fee - Unit Rate - A cost per unit of a commodity or service.
Cost Reimbursement - A cost-reimbursement contract is used when an accurate estimate of the final cost cannot be determined. Cost Reimbursement contracts usually contain a not to exceed maximum.
Cost Reimbursement Plus Fixed Fee(s), including Fixed Price Components - Contracts having a larger estimated contract cost where the final cost cannot be accurately estimated but the contract assures the vendor a profit or fixed award for meeting or exceeding performance targets, including any cost savings.
Cost Reimbursement Plus Percentage of Cost - These contracts pay a fee that rises as the contractor's costs increase. Since this contract type provides no incentive for the contractor to control costs, it is rarely utilized.
Cost Reimbursement Plus Incentive Fee - These contracts pay a fee that rises as the contractor's costs increase. Since this contract type provides no incentive for the contractor to control costs, it is rarely utilized.
Cost Reimbursement Plus Award Fee - Contracts having a larger estimated contract cost where the final cost cannot be accurately estimated but the contract assures the vendor a fixed award for meeting or exceeding performance targets, including any cost savings.
Revenue Generating - Contract results in revenue for the agency. Basis for payment established in the agreement.
No Cost - Contract results in no cost (no disbursements) to the agency. An example would be a Memorandum of Understanding between two agencies.
Department of Management Service's way of managing purchasing functions.
1. Price cannot be determined
2. This is a revenue generating agreement.
3. This is a rate agreement.
4. Contract-wide consequences.
Analysis of how the agencies of the executive department perform their duties, an important responsibility of committees.
A 72-hour public-review period required by section 18(d) of Article III of the State Constitution before final passage of general appropriations bills.
The appropriations category used to fund specific activities and projects which must be transferred to one or more appropriation categories for expenditure upon recommendation by the Governor or Chief Justice, as appropriate, and subject to approval by the Legislative Budget Commission.
Increase in assets as a result of collecting fees and taxes, providing services or a decrease to a liability.
The percentage of state participation required as a condition of the funding agency.
Special state account(s) established by the Legislature to fund specific programs or services. Trust fund expenditures are pursuant to appropriations by the Legislature.
F = FEID Number
S = Social Security Number
N = Non Standard Number
Action by the legislature to set aside the Governor’s objections to an act. It takes two-thirds of the members voting in each house to override a veto.