Governance

The Florida PALM Project’s (Project) Governance is organized into two Tiers with specific roles and responsibilities delegated to each Tier. The first Tier (Tier 1) consists of the Project Director. The Project Director is charged with managing the Project in conformance with the approved Project Management Plan (PMP) and the Florida Information Technology Project Management and Oversight Standards, Rule 60GG-1, F.A.C. Tier 2 consists of the Florida PALM Executive Steering Committee (ESC).

Decisions involving the following three areas will be made by the ESC:

  1. Scope – Changes affecting the addition or removal of the approved Project requirements as identified in Attachment 5.1 of the SSI Contract;
  2. Schedule – Changes impacting due dates of major deliverables or key Project milestones (Go/No-Go dates); and
  3. Cost – Changes resulting in request for funds from the Legislative Budget Committee (LBC).

The ESC Charter and a brief Project History can help familiarize you with the Executive Steering Committee and Project.

 


The ESC is comprised of 17 members from multiple State of Florida Agencies. The current committee structure is:

ESC Graphic

Executive Steering Committee Meetings

Materials from the Project’s Executive Steering Committee meetings will be posted here. These materials may include presentations, meeting minutes, and other documents used or referenced during committee meetings. Materials are organized chronologically starting with the most recent event. Select the meeting date below to view associated documents and information.

Fiscal Year 21-22

Fiscal Year 20-21

Oversight

The Florida PALM Project (Project) utilizes two entities for Project oversight. The first (as required in the Proviso) is the Independent Verification and Validation (IV&V) contractor. They perform a monthly assessment of the Project against established contract criteria and best practices and provide recommendations for maintaining or improving the health of the Project.

The second oversight entity is the Florida Digital Service (FL [DS])  (as authorized by Rule 60GG-1, Florida Administrative Code [F.A.C.]). FL [DS] evaluates the Project based on established criteria in Rule 60GG-1, F.A.C.

The data collected by IV&V, FL [DS], and the Project will be represented in a Project Oversight Analysis Executive Summary Report, providing a comparison of the Project’s performance rating alongside those provided by FL [DS] and IV&V. The quarterly generated reports are listed below.

Monthly Status Reports

Project Management Oversight

Independent Verification & Validation (IV&V)

Recommended Statutory Changes

On May 29, 2018, in accordance with Proviso of Specific Appropriation 2334 of the 2017-2018 General Appropriations Act (Senate Bill 2500), the Department of Financial Services submitted an initial draft of the recommendations by the Florida PALM Executive Steering Committee for statutory changes needed to implement Florida PALM. The list was developed in conjunction with the DFS Divisions of Accounting and Auditing and Treasury, the Office of Information Technology, and the Florida PALM Project Team through review of the statutes addressing financial management processes as well as potential policy items that were documented during development of the Standardized Business Process Models with agencies, which began in 2014.

Initial Draft Recommendations for Statutory Changes for Florida PALM

The below list, approved during the April 25, 2018 ESC meeting, includes fourteen recommendations that cover four statutory Chapters (17, 215, 216, 273). All are segments of law where requirements of the Chief Financial Officer and elements of the state’s financial management processes are described. The Project anticipates continued work and collaboration with the ESC as the Project progresses to review the list of recommendations for updates, including additions or revisions.

Initial Draft ESC Recommended Statutory Changes for Florida PALM