CFO Jimmy's Patronis' Seal

Executive Steering Committee Meetings

Materials from the Project’s Executive Steering Committee meetings will be posted here. These materials may include presentations, meeting minutes, and other documents used or referenced during committee meetings. Materials are organized chronologically starting with the most recent event. Select the meeting date below to view associated documents and information.

Expand all
Expand all
Expand all
Expand all
Expand all
Expand all
Expand all

 

The ESC is comprised of 17 members from multiple State of Florida Agencies. The current committee structure is:

Executive Steering Committee

Governance

The Florida PALM Project’s (Project) Governance is organized into two Tiers with specific roles and responsibilities delegated to each Tier. The first Tier (Tier 1) consists of the Project Director. The Project Director is charged with managing the Project in conformance with the approved Project Management Plan (PMP) and the Florida Information Technology Project Management and Oversight Standards, Rule 60GG-1, F.A.C. The Project Director is authorized to make Project decisions relevant to:

  1. Scope – Changes that do not add or remove approved requirements, as identified in Attachment 5.1, or approved customizations, as identified in Attachment 5.2 of the SSI Contract, but that may:
         a.  clarify the information contained in a requirement or customization description;
         b.  update the "how met" for a requirement; or
         c.   aligns requirements to approved customizations.
  2. Schedule – Changes not associated with Major Project Deliverable due dates (as identified in Attachment 8 of the SSI Contract or the Project Schedule) or Stage Gates (as identified in Attachment 1 of the SSI Contract or the Project Schedule).
  3. Cost – Changes within the budgeted spend plan categories, provided the changes do not result in an increase to the overall Project cost.

Tier 2 consists of the Florida PALM Executive Steering Committee (ESC). Decisions involving the following three areas will be made by the ESC:

  1. Scope – Changes which impact Attachments 5.1 or 5.2 of the SSI Contract by:
         a.  adding or removing approved Project requirements or customizations; or
         b.  moving requirements to or from optional services.
  2. Schedule – Changes impacting due dates of Major Project Deliverables or Stage Gate dates.
  3. Cost – Changes which require:
         a.  use of contingency funding;
         b.  request of a funding change requiring Legislative Budget Committee (LBC) approval;
         c.   a change in cost of a Deliverable that is above $250,000;
         d.  a change that causes a deliverable's cost to be greater than $250,000.

The ESC Charter and a brief Project History can help familiarize you with the Executive Steering Committee and Project.

Oversight

The Florida PALM Project (Project) utilizes two entities for Project oversight. The first (as required in the Proviso) is the Independent Verification and Validation (IV&V) contractor. They perform a monthly assessment of the Project against established contract criteria and best practices and provide recommendations for maintaining or improving the health of the Project.

The second oversight entity is the Florida Digital Service (FL [DS]) (as authorized by Rule 60GG-1, Florida Administrative Code [F.A.C.]). FL [DS] evaluates the Project based on established criteria in Rule 60GG-1, F.A.C.

The data collected by IV&V, FL [DS], and the Project will be represented in a Project Oversight Analysis Executive Summary Report, providing a comparison of the Project’s performance rating alongside those provided by FL [DS] and IV&V. The quarterly generated reports are listed below.

MONTHLY STATUS REPORTS

Expand all

INDEPENDENT VERIFICATION & VALIDATION (IV&V)

Expand all